The new Board hit the ground running. The June Board meeting lasted six hours as we had to
tackle some tough issues. There were 6 Unfinished Business items and 16 New Business items. Here are some of the decisions that were made:
- Agenda. The Board will endeavor to provide a
more descriptive agenda so that property owners understand what the Board will be discussing at their meetings. The goal is to send out the agenda a week prior to the Board
- Special Road Projects. The Board approved a
Request for Proposal (RFQ) for two special road projects—Jicarilla Trail and Mosquito Drive. The RFQ will be posted on the website and sent to local contractors.
- Covenants and Rules Enforcement Policy. State
law from 2011 requires this policy, so the Board directed its creation. The new policy will include notice and hearing procedures and the schedule of fines. The Board is interested in a ladder
approach to fines with the first level being a warning/courtesy letter plus damages, if applicable.
- Trash Compactor Security and Illegal Dumping. The Board directed the Manager to implement a short-term fix that includes better security camera placement and a lockable cipher lock like the bathrooms and laundry facility. The
combination to the trash compactor will be provided to property owners in good standing. A long-term fix will continue to be discussed.
- Review of Governing Documents and Policies. The Board asked the Manager to send all the red-lined documents and legal reviews to the new Board for review.
- Board Communications and Emails. The Board
instructed the Manager to create Association email addresses so they can be passed to new Board members as they are elected to help with continuity of communications. Property owners can email the
entire Board at firstname.lastname@example.org.
- Board Goals for FY2020-2021. The Board has
scheduled a retreat with the goal of producing goals and objectives for this fiscal year.
- Live Streaming Board Meetings. The Board is
investigating costs and equipment needed to live stream Board meetings.
- Clarifying Duties of the Secretary. The Board
explored ways for the Secretary to assist the Manager with some of the corporate duties including the notices of meetings, preparation of minutes, and other corporate
- Summer Office Hours and Office Staffing. The
Board passed a motion to change the Office Hours from Memorial Day to Labor Day as follows: Tuesday – Saturday (9-5), Sunday (9-1), and Monday (Closed). The change goes into effect on June 28,
- Special Trash Day. The Board approved a
special trash day for late August. This will be a free service to property owners.
- Ad Hoc Wages and Salaries Committee. The Board
reestablished this historical committee with the goal of producing a Compensation Study for the local area to determine if we are adequately paying our Office and Field staff or if there is a wage
gap that needs to be corrected. The deliverable is due in November so that the information can be used by the Board during the budgeting process which starts in December. Please email the President
at email@example.com if you want to serve on this committee. We need a few
property owners to assist us so please consider volunteering.
- Administrative Assistant for the Manager. The
Board approved the immediate hire of a part-time administrative assistant for the Manager with the expectation that this new staff member will attend and take minutes at all Board meetings and assist
with the preparation of the agenda, board packets, violation notices, etc.
- Staff Bonuses. The Board approved bonuses for
our non-seasonal staff to recognize all their hard work and positive contributions to the Association and property owners. The one-time bonuses are up to $500 for full-time staff and up to $250 for
part-time staff based on performance and at the Manager’s discretion.
- Base Camp WiFi for Property Owners. The Board
asked the Manager to obtain prices from CenturyLink to resurrect the WiFi for property owners at Base Camp. Many of our part-time property owners used to rely on this service, some sitting on the
deck or in their cars after hours.
- Property Owner Survey Results. The Board began
analyzing the results of the recent survey. Special thanks to Duane Jacoby for helping the Board to identify the top 10 areas as follows: Road Maintenance, Security, Rule Enforcement, Fees, Attitude,
Board, Office Hours, Fishing, Rentals, and Communication.
- COVID-19 and Reopening the Community Center.
The Board asked the Manager to research the latest guidance from Larimer County so that we can start reopening the Community Center.
- Bathroom Refurbishment Project. The Board
started the initial panning process for refurbishing the outside bathrooms in the Wapiti Center and the bathrooms inside the Community Center. These will be reserve projects and the Association has
already saved the money to complete these projects.
- Resurrect Safety and Security Committee. The
Board would like to resurrect the Safety and Security Committee. Please see the article in this newsletter.